You’ve seen a job opportunity that you’re interested in and want to apply, but where do you start? Our experience shows that people who do some basic research about the job before submitting their applications achieve the best results. Before you apply, we suggest that you think about the job requirements and gather some information, so that you can focus your job application better.
Here are some basic pointers…
- Understanding the job and Key Selection Criteria (KSC)
- Find out about the employer
- Decide whether you are qualified to do the job
- Understanding the Key Skills and Attributes
- Interviewing
- Reference Checking
Understanding the job and KSC
If you don’t fully understand the job requirements you may have difficulty demonstrating that you are the best person for the job. Study the Position Description, including KSC, along with any other relevant information you have collected. If you are unsure about any aspects of the job, call the Contact Officer during normal business hours. They’ll be happy to answer your questions.
There are three main parts to look at in a Position Description:
1. Values: These tell you about the way the organisation works and what it expects of its employees. The values will also give you an indication of the attributes they are looking for. Check that you are comfortable with these values and that they fit with the way you want to work.
2. Accountabilities: This is a list of the day-to-day responsibilities and tasks of the job. Each job has a key focus — for example some roles supervise staff, some manage resources or provide policy advice; others deliver support services. Your career background and interests should match the requirements of the job. You will need to be able to demonstrate that you have the capabilities — personal qualities, knowledge and skills to do the job.
3. KSC: The KSC outline the qualities, knowledge and skills needed to do the job. You will need to write short statements that sell your specific capabilities for each criterion. It is important to include specific examples or situations where you have demonstrated the behaviour, knowledge, skills and personal qualities asked for.
Find out about the employer
- It is important that you find out what the employer does — its objectives and functions and how the job you are applying for fits in. A good starting point is to look at the corporate website. There may well be a question asked at the job interview to explore your understanding of the organisation. If you’ve done your homework, you will be able to impress your potential employer by describing what you understand the business does.
- The organisation structure — an organisation chart sets out the reporting arrangements and may tell you where the advertised job fits in. Usually the organisational context will be stated in the Position Description.
- Values — these vary for each business but can include responsiveness, integrity, impartiality, accountability, respect and leadership.
Decide if you are qualified to do the job
Ask yourself these questions:
- Do I meet all or most of the KSC of the job?
- Could I do the job with some training — formal or on-the-job?
- Do I have skills gained in other fields of work that may be transferable?
If so, then you are ready to apply. But before you start your online application, make a few notes on all the information you have gathered
- Summarise the background and skills you can offer
- Highlight your strengths and relevant experiences, achievements and capabilities
- Address any obvious weaknesses and what training you are willing to do to address them
- Address each KSC for the job.
- Prepare or update your resume
Talk to your referees about the job you are applying for and what they will say about you to a prospective employer.
Understanding the Key Skills and Attributes
From time to time you may be asked to demonstrate an understanding of the Key Skills and Attributes of the role you are applying for, here is some information to help you understand a Key Skill and Attribute.
A skill is the ability to perform a task well. It is usually developed over time through training or experience. A skill can be used to do work in many jobs or it can be used in learning.
A personal attribute is a characteristic, quality or behaviour. Organisational attributes relate to the company environment, vision, values and goals. An organisation may sell these attributes to attract a customer to a service or new product.
The best way to understand the Key Skills and Attributes is to have a good understanding of the role and consider the duties you will need to perform and the important characteristics you would need to be successful in this role.
For instance, if you are applying for a role as a Customer Service Representative in a Call Centre environment it is important that you understand your role and your environment. A Customer Service role in a Call Centre is predominantly telephone based and your number one focus is customer service. You then need to consider the attributes/characteristics of a Call Centre operator e.g.
- Clear communicator
- Team player
- Friendly and approachable
- Self motivated
- Resilient
- Adaptable
- Punctual and reliable
Interviewing
You’ve been advised that have got an interview. Preparing for the interview may be a little daunting. Here are some basic interview tips to help you prepare:
- Dress appropriately for the interview. How formal this is will depend on the type of job
- Arrive at least 15 minutes before your allotted interview time — allow plenty of time for travel and to find the venue. Try to relax.
- Bring your application and relevant documents with you so you can refer to them. Focus on the job requirements — refer to the Position Description
- Introduce yourself to the interview panel members with a firm handshake. Look the panel members in the eye.
- Show interest and enthusiasm when responding to questions and answer in a clear and concise way. Think about your answer first
- Allow the interviewer to finish talking before you answer the question — don’t interrupt. If you don’t understand the question, ask the interviewer to repeat it.
- Be prepared to talk about your understanding of what the organisation does, and why you applied for the job — how your skills and achievements meet the criteria. These are common interview questions.
- Don’t forget to mention any skills you have gained in another field of work, through projects at school, or as a volunteer. Sometimes we don’t realise that we have transferable skills.
- The panel will give you an opportunity to ask any final questions. You could ask when you are likely to hear about the interview outcome.
- A thank you to the panel for inviting you before you leave would provide a good last impression.
What do employers look for?
Employers look for the following attributes in people they interview:
- Honesty and integrity — don’t lie about your experience or achievements
- Good communication — be clear in your responses
- A good fit — they want to work with someone who can do the job and fit in with their culture
Behavioural interviewing
Unless an interview question is looking for yes or no response or a specific figure or definition, the best way to answer an interview question is to try to recall recent situations that show favourable behaviours or actions, and present these experiences in story format for the selection panel. When telling a story, ensure each situation has a beginning, middle and an end. The process is similar to preparing your written application. The SAO method can be useful during interviews, with the Situation, Action and Outcome format providing a good structure for story telling during the interview.
HINT: For more information on Behavioural-based Interviewing or BBI, jump on the Internet and search for information relating to this topic. Also, Government websites can be a major source of information.
Reference Checking
Conducting a reference check is a prerequisite for all Government roles you apply for and for the majority of roles you apply for outside of Government, therefore keeping your referee’s informed when you nominate them as a contact for a new role is imperative. Make sure your referee knows what role you are applying for and give them some indication as to when they will be contacted, it’s normally best to do this once you have been called for a face to face interview or just after your interview.
Your reference check is normally conducted after your face to face interview with your prospective employer and is usually a sign that you have done well so far, however, it does not mean the role is yours yet! A reference check is conducted to verify your previous employment, position title, behaviour and responsibilities as outlined on your resume. Generally the questions asked will directly relate to the position you are applying for, keep in mind that our consultants are trained to run reference checks objectively and will contact you if unable to obtain an objective work related reference check.
Now you are ready to apply… To see what’s available, go to the Regent jobs page